ESES Summer Camp

CAMP HOURS:
7:00AM TO 6:00PM

DROP OFF & PICKUP PROCEDURES: Please follow the signs to the Car Rider Line. You will then take a left at the Pine Trace Park Sign. Please park inside of the parking lot. You must come inside the Cafeteria with your camper to Sign them in and out daily.

Camp weeks may be adjusted until April 17, 2026, by contacting miklandry@dorchester2.k12.sc.us. After this date, parents will be billed each camp week for the weeks you have selected.

PROCARE SIGN IN/OUT: Your child may only be signed out of camp by individuals who are on your child’s ProCare Profile & have their I.D. Each person has their own Sign In/Out Code to use. If you need to change your pick-up list, you must go onto the app under Profile. You can sign in/out on your phone, or via our Tablet Kiosk or QR Code.

How to Access Sign Out Codes
1. Click the Pencil Icon for your child’s Profile at the bottom of the screen
2. Click the Person you need the code for & share THEIR CODE with them.
Each person has their OWN CODE for tracking, safety and security purposes. DO NOT share YOUR CODE with anyone.

Labeling: Labeling your child's personal belongings is highly advised.

Electronics: All Personal Devices are not permitted at camp.

FIELD TRIP PROCEDURES (Tuesday- Thursday):

• Drop Off/Pickup Times: Students must be dropped off PRIOR to the times labeled on the weekly agenda. Pick up will begin at the time labeled on the weekly agenda, after the bus has returned & students have safely transitioned into the building from field trips. Please make sure to pack the items on the Week Essentials Checklist.
  • All students must go on the scheduled trip if they are in attendance. No drop-offs or pick-ups will be allowed at our field trip destination per Board Policy (AR IJOA-R). Camp shirts will be provided; your camper must wear them on field trip days for safety and tracking purposes.
• Swim Levels: Staff will follow the swim level you choose for your child, NO exceptions. If you decide to change the swim level, you must request the change in writing. Verbal changes will not be permitted.
• Money: Students are permitted to bring money only on field trips (Splash Zone) labeled under the Weekly Agenda. However, staff are not responsible for managing those funds. Please be sure to write your child’s name on a Wallet/Ziploc baggie with the amount that you are allowing them to spend.

WATER DAY PROCEDURES:
Students must come prepared to participate in scheduled water activities. Please have students wear their water attire under their normal clothing so that we can save time on everyone changing into their swimwear at camp. Your student will not be able to participate without swimwear or a change of clothes.

SUMMER CAMP LIABILITY WAIVER

I hereby authorize the site coordinator, principal, or designee, into whose care the student has been entrusted, permission to provide and receive health care information about my child with any of the child's medical providers, including Dorchester School District Two nurses. All information will be kept strictly confidential and used only to provide appropriate individual health care services for my child in school or school related events. In case of serious illness/injury, the school will telephone Emergency Medical Services (911) for immediate transportation to the closest hospital.

SUMMER CAMP FIELD TRIP PERMISSION FORM

Destination of Trip: Movies, Parks, Museums, and more
Dates: June 8, 2026 - July 17, 2026
(a list of weekly field trips will be posted the week prior)
Method of Travel: District Two School Bus or Walking
Chaperones: Site Coordinators and Leaders

• Any misbehavior and /or misconduct in any form will be dealt with in accordance to existing Summer Camp rules. Follow the bus driver directions on how to cross the street. Be alert to traffic, look both ways, and always walk in front of the bus.
• Students are individually responsible for any personal items such as cameras, games and any electronic devices brought on the bus. Please label all devices.
• Never attempt to pick up anything from under the bus-things can be replaced- children can’t.
• In case of emergency, I give my permission for a Summer Camp representative to take necessary actions to protect the health and welfare of my child.
• It is understood that every effort will be made to ensure the safety of those who participate in this activity and the undersigned will not hold Summer Camp responsible for any possible accident or injury.
• Students may only be dropped off and picked up from the school. Students cannot be dropped off or picked up from field trip sites.

SUMMER CAMP POLICY FORM

Our childcare program standards require that we have documentation that each child’s parent/guardian understands and accepts our policies on the following issues. Please read the policies listed and sign your name below to indicate that you understand these policies.

Discipline Policy - Parents are required to read and sign the Behavior Expectations/Discipline Policy Form. Corporal punishment is not administered in our program.

Payment Policy – Payment is due in advance prior to the weekly sessions. Summer Camp is $225 per week for one child, $215 per week for the 2nd child, and $205 per week for the 3rd child. We do not have a daily or hourly rate. The rate remains the same each week.

Late Payment Policy – Payment must be received before the student is dropped off on Monday morning. Delinquent accounts will result in termination of program services. There is a $10.00 late fee for all payments after the due date.

Returned Check Policy – We use Envision (a returned check processing company) in regard to returned checks. We will gladly accept your checks. However, in the event your check is returned, your account may be debited electronically for the face amount and fees allowed by our state. If two or more checks are returned for insufficient funds, you will be required to pay by cash or money order. Failure to reimburse insufficient funds will result in dismissal from the program.

Refund Policy – I understand that NO refunds or adjustments are granted for illness, vacation, or when the Summer Camp Program is cancelled due to inclement weather. Unusual circumstances will be reviewed on a case-by-case basis. Registration fee is non-refundable.

Late Pick-Up Policy - I understand that I must pick up my child(ren) by 6:00 p.m. Late pick up fee will be charged after 6:00 p.m. The fee is $15.00 per 15 minutes per child. After the third late pick up, your child(ren) may not be allowed to continue in the program.

Medical Treatment – Summer Camp staff members do not normally administer any medication and will do so only when directed in writing by the child’s parent/guardian/doctor and follow DD2 medication procedures. However, in the event of an emergency in which the parent/guardian cannot be contacted, Emergency Medical Staff or the Extended Day staff members may take appropriate action in the best interest of your child.

Accident Insurance - Participants are responsible for their own accident insurance when using the Summer Camp Program.

Nutrition Policy – When meals are provided we will serve fruit two times daily. A vegetable (other than white potatoes) is served daily. Whole grain-rich foods are served daily. (Full policy available upon request and on website.)

Physical Activity Policy – Students should dress and wear appropriate shoes that will allow physical activity. Students will engage in physical activity twice a day totaling ninety minutes. (Full policy available upon request and on website.)

Inclement Weather - If DD2 school closes, our Summer Camp is closed for childcare.

Lost Items - I understand that the Summer Camp Program is not responsible for any personal items lost or stolen at or during our program. Please label all items.

DORCHESTER SCHOOL DISTRICT TWO BEHAVIOR EXPECTATIONS AND DISCIPLINE POLICY

Top objectives in our District Two Summer Camp Program are to ensure safety of all children and provide a positive atmosphere for learning and developing skills. Our Summer Camp staff will make every effort to help children understand clear definitions of acceptable and unacceptable behavior. DD2 school rules are in effect during Summer Camp. Students are expected to respect the staff and one another.

The District Two Summer Camp Program does not condone and will not permit by students, parents, or staff: ridiculing, threatening, intimidation, using inappropriate loud voice, use of profanity or corporal punishment. If a child or parent’s behavior is disruptive and /or unsafe, the child will be subject to suspension or dismissal from the program. Failure of the parent/guardian to attend a conference and cooperate may result in the child’s immediate suspension or dismissal from summer camp.

A child’s behavior is expected to be consistent with the following: always use appropriate language; cooperate with staff and follow directions; respect other children and staff, maintain a positive attitude, and stay in the program areas.

Our Discipline Policy:

• First Offense- Warning
• 2nd Offense- Positive Redirection/Reflective Thinking
• 3rd Offense- Parent Conference
• 4th Offense- If student continues to be disruptive and or/unsafe; the child will be subject to suspension or dismissal. (Probation may be required).

Behavior that endangers the safety and/or welfare of students or staff such as those listed below may subject a student to immediate dismissal. Failure of the parent/guardian to attend conferences and cooperate will subject the child to suspension or dismissal from the program. 

BEHAVIORS THAT MAY RESULT IN IMMEDIATE DISMISSAL INCLUDE, BUT ARE NOT LIMITED TO:

(1) Any action that could threaten or pose a direct threat to the physical/emotional safety of the child, other children, or staff. (2) Fighting (3) Vandalism or destruction of school property, after-school property, or property of others (4) Sexual Misconduct (5) Biting (6) Possession of a weapon (7) Running Away (8) Possession of or use of alcohol or controlled substances unless under the prescription of a doctor (9) Refusal to follow DD2 health and safety guidelines.

The use of corporal punishment is not allowed in our Summer Camp Program. Corporal punishment is the use of physical force to the body as a discipline measure. Physical force of the body includes but is not limited to spanking, slapping, biting, and shaking. We will not use food as a reward or punishment nor use or withhold physical activity as a punishment.

DD2 Summer Camp does not discriminate against any individual on the basis of race, religion, sex, color, disability, genetic information, national origin, or any other applicable status protected by local, state, or federal law.

SPECIAL CIRCUMSTANCES

Parents/Guardians are required to inform the Summer Camp Program in writing prior to a child’s acceptance in the program of any special circumstances, which may affect the child’s ability to participate fully and within the guidelines of acceptable behavior, included but not limited to any serious behavioral problems or special circumstances regarding psychological, medical or physical conditions. Upon being informed of such circumstances, the program coordinator will require a conference with the parent/guardian to discuss issues created by these circumstances.

We do not have access to student school records. If you have any of the following which includes but is not limited to a court order, IEP, 504, medical information, or any special circumstances regarding your child(ren)- Please provide in writing to your Summer Camp Site Coordinator.

MOVIE RELEASE PERMISSION

On occasion, we may watch a movie that is rated PG. In order to watch a PG movie, permission must be given by the parent/guardian. These movies include, but are not limited to Finding Nemo, Minions, etc. The movie will be posted prior to watching.

FINALIZING ENROLLMENT

I understand that this form and the registration fee payment must both be completed for my child to be enrolled in LEAP Summer Camp 2026. Registration fees will be billed after this registration is approved. You will have 2 business days to pay this fee which is non-refundable.

CAMP WEEKS MAY BE ADJUSTED UNTIL APRIL 17, 2026 BY CONTACTING THE LEAP SITE COORDINATOR AT YOUR CHILD'S CURRENT SCHOOL. AFTER THIS DATE, PARENTS WILL BE BILLED EACH CAMP WEEK FOR THE WEEKS YOU HAVE SELECTED.