Volunteers

Sign-In Procedure

1. Report to the front office upon arrival.
2. Please present a valid photo ID (such as a driver’s license) to the front desk staff during your first visit of the school year.
3. After the initial visit, use the Kiosk in reception to sign in. The staff will scan your ID into the Raptor system or verify your profile if you’re a returning volunteer.
4. Once approved:
   • A volunteer badge will be printed.
   • You must wear the badge visibly while on campus at all times.
   • Proceed to your assigned volunteer area.

If you are volunteering for an event where you report to another location other than reception, please scan the Volunteer Portal QR code posted at the designated entry point. This will conveniently take you to the Volunter Portal to submit your hours online the day of the event to increase the chances they get recorded. You may also use the following link to visit the Volunteer Portal:

DDTwo Volunteer Portal

Sign-Out Procedure

1. Before leaving campus, return your volunteer badge to the front office.
2. The front office staff will sign you out.
3. Failure to abide by the sign in / sign out process could result in the principal revoking volunteer privileges.

Why Signing Out Is Critical

• Emergency Preparedness

  • In the event of a fire, lockdown, or other emergency, administrators rely on Raptor records to know exactly who is on campus. Failing to sign out could result in unnecessary search efforts.

• Accurate Record-Keeping

  • Volunteer hours and presence are logged through Raptor. Signing out ensures your hours are automatically recorded properly for reporting and recognition.

• Campus Security

  • Proper sign-out procedures help maintain a secure school environment.

Volunteer Frequently Asked Questions

1. What is the Board Policy for Volunteers?

   Policy IJOB/IJOC Resource Persons/School Volunteers

   Policy GBEBDA Criminal Record Checks

   AR IJOC-R School Volunteers

2. Is it required that volunteers complete the District Volunteer Agreement and Application every year?

   Yes. The District Volunteer Agreement and Application is required to be completed annually. This enables the district to make any necessary changes to the form and collect updated information from potential volunteers.

   For employees wishing to volunteer, the Volunteer Coordinator may contact Personnel to verify the employee’s background check approval.

   DDTwo high school student volunteers do not need to complete a background check. All vendors working on school campus (inside or outside) must check in with reception to be cleared through Raptor’s background check to receive a badge to be worn at all times.

   Approved volunteers may serve in schools through the end of June. Volunteers will receive emails in June to renew their volunteer status for the new school year that begins July 1^st.

3. Who is the School Volunteer Coordinator and Raptor Administrator?

   The Volunteer Coordinator is responsible for working under the direction of the school principal/designee to train and manage school volunteers.

   If the Volunteer Coordinator is not a school administrator, the principal will appoint a Raptor Administrator to manage the Raptor Volunteer Application Process and provide the Volunteer Coordinator with approved volunteer information.

4. Why is it required that all Volunteers Sign In/Sign Out and always wear a Visitor Badge while on campus?

   Volunteers are REQUIRED to sign in/sign out as well as to wear the Volunteer Badge while on campus to ensure alignment with district safety protocols and to collect volunteer data for recognition and program outcomes.

   The Raptor Administrator will notify the Volunteer Coordinator of any volunteers who did not sign out. The Volunteer Coordinator will follow up with volunteers to remind them of the volunteer sign in/sign out requirement for each campus visit and will report the sign out time(s) for manual entry into the Raptor Volunteer Management System. Failure to abide by this process could result in the principal revoking volunteer privileges.

   The Raptor Administrator will also be responsible for training all front office staff on the REQUIRED sign in/sign out process for volunteers.

5. How do volunteers submit volunteer hours that were served off campus?

   Approved volunteers will submit off-campus volunteer hours through the Raptor Volunteer Portal.

   How to Manage Your Volunteer Hours

6. Is School-Level Volunteer Training Required?

   Yes. Volunteers must complete annual volunteer training prior to serving in DDTwo schools. Every school develops a unique volunteer training program tailored to meet the needs and culture of the school.

   Outside organizations, community members, family members, employees, and substitutes must complete volunteer training for a complete understanding of the current rules and procedures.