Fort Dorchester High School PTSA

Tuesday, December 09, 2008

TERMS OF OFFICE: Each officer shall be a member of the PTA/PTSA chartered by the SCPTA. The term of each officer shall be for ONE year or until the election of a qualified successor. No officer may be eligible to serve more than TWO term(s) in that office.  

*All duties, not specified by PTA By-Laws, are subject to change based on organization’s needs.*

President:

a. Preside at all meetings of the organization and of the board of directors;
b. Serve as an ex-officio member of all committees except the nominating and election's committee;
c. coordinate the work of the officers and appoint such special committees;
d. appoint a parliamentarian;
e. perform such other duties as may be provide for by these bylaws, prescribed by the parliamentary authority, or assigned to him by the organization or by the Board of Directors


Vice President(s):

a. act as an aide(s) to the president and shall, in their designated order, perform the duties of the president in the absence or inability of that officer to act;
b. perform other such duties as determined by the board of directors;
c. oversee committees as follows:

1st VP - Mini-grants, Scholarships, Legislative
2nd VP - Membership, Revenue excluding Ways and Means
3rd VP - Programs, Volunteers, Hospitality, Ways and Means


Secretary:

a. attend all meetings of the organization, keeping an accurate account of all meetings
b. act as clerk there of and record all votes;
c. perform such other duties as may be provided for by these bylaws, or directed by the president, or the Board of Directors;
d. deliver to the successor all books, records, and documents held in their possession no later than ten (10) days following the completion of their term or assumption of the officer by their successors


Treasurer:

a. maintain a full account of the funds of the PTA/PTSA;
b. cause to be kept a full and accurate account of the receipts and disbursements in books belonging to the PTA and shall deposit or cause to be deposited all monies in the name and to the credit of the organization. Shall disburse the funds of the organization in accordance with the budget adopted by the organization, taking proper vouchers for such disbursements, and shall present a written financial statement to the organization;
c. present an annual financial report;
d. checks shall be signed by two persons;
e. the treasurer's accounts shall be examined annually by a financial review committee of not less than three(3) members, who are satisfied that the treasurer's annual report is correct, and shall sign a statement of that fact at the end of the report;
f. perform such other duties as may be provided for by these bylaws, or directed by the president, or the Board of Directors;
g. deliver, to the successor, all books, records, and documents held in their possession no later than ten (10) days following the completion of their term or assumption of office by their successors .

 

 

Newsletter Chair:

 

Responsible for gathering information about school activities, PTSA events, letters from the Principal and PTSA president and compiling the information into a newsletter, having the newsletter printed, preparing it for mailing and having it sent out to students. This entails attending board meetings, communicating with the principal's secretary as well as other PTSA board members.

 

 Health and Safety: 

 

The major focus of this committee is to put on a Health and Safety Fair the week before Prom.  This timing is crucial to communicating to the students the importance of not drinking and driving.  To organize this event, we contact local dentist, doctor, chiropractor, and orthodontic offices to see if they want to participate.  Different years have had different participants. Last year the MUSC helicopter came.  Always the highway patrol comes with their drunk driver goggles and the golf cart where they can simulate drunk driving.  Usually, fire trucks, ambulance, police cars, canine unit, "drug dogs" , department of natural resources with a boat to talk about water safety, Dorchester County Drug and Alcohol commission, MUSC trauma unit, & Department of Mental Health.  In year's past, we have had as many students involved as possible by inviting the student groups to participate.  (Forensic science class to set up a mock disaster, sports medicine to do BP screening, Habitat for Humanity, SADD, etc.)  The school nurse can do eye exams.  A doctor's office might do cholesterol screening. We try to get food donated, healthy snacks of course!  Local hospitals and American Heart and Lung association gives out prizes.

 

Hospitality:

 

This committee holds 1 back to school teacher's breakfast in August.  It also has 2 teacher luncheons one in the middle of the school year and one at the end.  We also provide a breakfast for the 9th grade career day speakers.  We help host other events that come up throughout the year. 

Duties of Our Officers

Fort Dorchester High School PTSA

8500 Patriot Blvd,  N Charleston,  SC  29420

Phone:  (843) 760-4450,  Email: drlyon@sc.rr.com

Return to top